Annual Reflection Meeting (Annual Retreat)

  • mirocambodia
  • Wednesday, February 17, 2016
  • Eden Park Restaurant

Introduction:

Minorities Rights Organization (MIRO) seeks to promote and protect vulnerable minority groups within Cambodia, in particular the Khmer Krom and ethnic Vietnamese populations live long time. In a political and social environment that hardly takes heed of the dire situation many minority communities find themselves in, MIRO considers human rights awareness, empowerment initiatives and capacity building to be of utmost importance to establish viable living conditions and bring about a sustainable improvement to the economic and social integration of Khmer Krom and Vietnamese. MIRO’s target groups face severe problems regarding their legal status and the respect for human rights in Cambodia. We therefore advocate to ensure their citizenship and full legal protection, we conduct investigations into root causes of human rights violations and provide legal advice and assistance to minority groups in addition to individual members of such groups.

MIRO envisions a society in which all Cambodians, including minority groups and the Khmer Krom, can participate in, freely and equally, while establishing a lawful Cambodian society which shares common values of peace, justice, democracy and human rights respect.

 

The organization’s management is structured in the following hierarchical order: (1) Board of Directors, (2) Executive Committee (EC), (3) Executive Director (ED), Deputy Director, and advisors/consultants, (4) Program Officers, Financial and Administrative Officers, (5) provincial staff, community network/activists and interns/volunteers. MIRO operates from a base in the Cambodian capital Phnom Penh with several supporting staff and volunteers in Takeo, Kampong Chhnang, Koh Kong, Pursat and Sihanoukville provinces.

Our main activities are conducting minority human rights investigations and advocacy activities. Many minority members are uneducated with little or no knowledge of the law. We therefore provide counseling and legal assistance, creating a vital link for those affected to access legal support. In addition to this, we act as advocates for minority human rights issues within Cambodia. We conduct interviews and investigations into human rights violations in our target communities, publish critical reports and provide lobby work on international, national and local level in favor of these disadvantaged groups.

MIRO focuses its activities on five main areas:

  1.  Support of Refugees: Advocacy for Khmer Krom human rights defenders who are subjected to political persecution in Southern Vietnam to Cambodia.
  2.  Decreasing  Statelessness  Among  Former  Ethnic  Vietnamese  and  Khmer  Krom Refugees in Cambodia.
  3. Minority Rights Monitoring and Advocacy: Minority groups in Cambodia often face social, political and economic discrimination. What is more, the current judiciary provides little access for these groups to seek justice through the courts. MIRO intervenes in cases of human rights violations, ensures access to justice, and campaigns for law enforcement in Cambodia.
  4.  Empowerment of Khmer Krom Women to Political Participation and Gender Equality Khmer Krom women are particularly vulnerable for human rights violations.
  5. Support of School Attendance for Needy Children in Kampong Chhnang Province.

 

The Minority Rights Organization (MIRO) has developed the five years strategy plan 2014-2019, which breaks down into 3 year operational plan and annul operational plan 2015.  For year 2015, MIRO programmes were (1) Decreasing Statelessness among Former Vietnamese and Khmer Krom Refugees in Cambodia, (2) Empowerment of Khmer Krom Women to Political Participation and Gender Equality, (3) Human Right Defenders, (4) Needy Children of ViDAN, and (5) Vocational Training, Ministry of Labor and Vocational Training. Through a series of activities such as training, coaching, mentoring, workshop, networking and lobbying, advocacy and meeting, MIRO has demonstrate to be effective with progress/achievements as follows: follow up cases and a developed management plan, strengthened team management, and established community based chicken raising development. MIRO gets funding support from NHRF, HBF, ViDAN, and GIZ. In order to monitor/evaluat the achievement, challenges of these projects, MIRO will conduct an annual reflection meeting (Retreat) among all staffs and board governance in the MIRO office in Phnom Penh on date 17-Feb-2016.

  • Objective:

The objective of the Annual Reflection Meeting is detailed below:

  • Gather feedback on the progress-challenges and lessons learned of each program, organization development and financial management that implemented during the year of 2015.
  • Join to analyze Strength, Weakness, Opportunity and Threats (SWOT) of each program and organizational development and training needs assessment.
  • Join to develop an annual operational plan of each program and a staff capacity building plan for the year of 2016
  • Discuss on sustainable strategy for community development and organizational development
  • Expected outputs:
  1. After the annual reflection meeting (Retreat of MIRO), BoD chair, members, and staff of MIRO will improve understanding of the progress-challenge and lessons learned of each program. Additionally, participants will have a better understanding of organizational development and financial management last year, 2015, and the strategy for progressing in the year of 2016.
  2. MIRO staff will gain knowledge to analyze SWOT and to develop an annual operational plan and a staff capacity building plan for the year of 2016. Moreover, all participants will join together to develop a sustainable strategy for community and organizational development.
  • Participants

There are 19 participants, including 4 women, who will join the annual reflection meeting. This includes BoD chair and members, staff, interns, and volunteers of MIRO.

  • Tentative Agendas

Annual reflection meeting will be conducted one day and focus on tentative agendas as described below:

Time Detail Action Responsibility Person
Morning
8:00 – 8:10 am Welcome, present objective and tentative agendas of annual reflection meeting Mr. Sorn Butmao

Executive Director

8:10 – 8:20 am Remark interest by BoD chairmen/members BoD chairmen/members
8:20 – 8:30 am Progress report-challenges-lessons learned from the Statelessness project in 2015 and recommendations for 2016 Mr. Karuna, Project Manager and Provincial Staff
8:30 – 8:35 am Q & A
8:35 – 8:45 am Progress report-challenges-lessons learned from the Empowerment of KK project in 2015 and recommendations for 2016 Mrs. Sovann, Project Officer and Provincial Staff
8:45 – 8:50 am Q & A
8:50 – 9:20 am Progress report-challenges-lessons learned of Human Rights Defenders project in 2015 and recommendations for 2016 and School project in Kampong Chhnang and Neak Loeung and Ministry of Labor project. Mr. Sovanrith, Deputy Director and Provincial Staff
9:20 – 9:25 am Q & A
9:25 – 9:30 am Coffee Break
9:30 – 9:40 am Progress report-challenges-lessons learned from Charity Needy Children project in 2015 and recommendations for 2016 Mr. Sovanrith and Mr. Youvara
9:40 – 9:45 am Q & A
9:45 – 9:55 am -Tax compliance, staff salary, office rental

-Financial report for 2015 and estimate financial budget for 2016

Mrs. Sokuntheary

Accountant/Cashier

9:55 – 10:00 am Q & A
10:00 – 10:45 am SWOT analysis (group discussion)

-Decreasing Statelessness among Former Vietnamese and Khmer Krom Refugees in Cambodia project (Mr. Karuna)

-Empowerment of Khmer Krom Women to Political Participation and Gender Equality project (Mrs. Sovann)

– Human Rights Defender project (Mr. Sovanrith)

– Needy Children of ViDAN (Mr. Sovanrith)

Mr. Youvara
10:45 – 11:00 am Presentation of the results from SWOT analysis Representative of each group
11:00 – 11:20 am Develop annual operational plan of each program during the year 2016 Staff of each program
11:20 – 11:40 am Presentation of the annual operational plan for each program during the year 2016 and comments Project Officer
11:40 – 12:00 am Organizational development plan 2015 and  2016 Mr. Butmao
Lunch Break
Afternoon
2:00 – 2:30 pm Plenary discussion on sustainable strategy for community development and organizational development Mr. Youvara
2:30 – 2:40 pm Coffee Break
2:40 – 2:50 pm Conclusion and closing Board Member?
4:30 – 7:30 pm Potluck on the Boat  Trip for 3 hours along Tonle Sap and Tonle Mekong River MIRO Teams and Board Members